AI Workflow Automation
Take 15+ hours of weekly admin off your team.
We build custom AI workflows that quote, classify, onboard, reconcile and respond — so your team spends their week on the work only humans can do. Fixed-fee, in 2–4 weeks per workflow. Need a full app with a UI your team or customers log into? See Custom Web App Development.
- Average time reduction
- 70%
- Per workflow
- 2–4 wks
- Per-seat AI fees
- £0
Outcomes
What changes for your business
Repetitive work disappears
Quoting, ticket triage, onboarding emails, invoice matching — handled automatically, with a human approval step only where it matters.
Consistent, auditable output
Every run uses the same logic and writes to a log. No more 'who did this and why?' conversations at month-end.
Your tools, talking to each other
Workflows connect HubSpot, Pipedrive, Xero, Notion, Slack, Gmail, Outlook and 200+ other tools — without you babysitting Zapier.
What you get
Included in every engagement
- Paid discovery sprint that maps the process and locks in a fixed fee
- Custom workflow built on stable infrastructure (OpenAI, Anthropic, Make or Zapier, Temporal — whatever fits)
- Human-in-the-loop approvals for high-stakes steps
- Full audit log so you can see exactly what ran and why
- Integration with your existing CRM, accounting, helpdesk and messaging tools
- 30 days post-launch support; optional ongoing care plan
Who it's for
UK SMEs and founder-led teams where one or two people are stuck running the same admin process every week. If you can describe the steps a person currently follows, we can almost always automate most of them.
FAQ
Frequently asked questions
What's an AI workflow, in plain English?
A piece of software that takes a repetitive task your team currently does by hand — quoting, onboarding, classifying support tickets, reconciling invoices — and runs it automatically using AI, with humans in the loop only for approvals and edge cases.
How is this different from using ChatGPT in our browser?
ChatGPT is a tool a person opens. An AI workflow is a system: triggered by an event (an email, a form, a webhook), runs against your data, makes decisions, takes actions in your other tools (CRM, accounting, Slack), and writes to a log so you can audit every step.
How long does a workflow take to build?
Most single workflows go live in 2–4 weeks. We always run a paid discovery sprint (£500–£1,500) first to map the process, agree the scope and pin down a fixed fee — so you know the price and timeline before committing to the full build.
What kind of saving is realistic?
Across UK SME projects we see a 60–80% reduction in time spent on the automated portion of a process. The ROI calculator on this site uses a conservative 70% figure. Real savings depend on team size, hourly cost and how much volume the workflow handles.
Will the workflow keep working if the underlying tools change?
Yes. We build with stable APIs, monitor for failures, and include 30 days of post-launch support. Optional care plans cover ongoing API changes, prompt drift and small enhancements.
Ready to see the numbers for your business?
30-minute discovery call, no obligation. Walk away with a clear, fixed-fee plan.