AI-Driven Quotation Systems

An AI-driven quotation system is a custom-built platform that automates the entire quoting process for a service business. It combines a public-facing online quote form with an AI-powered back-office intake tool that reads unstructured enquiries (emails, WhatsApp messages, phone notes, screenshots) and auto-fills structured quote fields. The system then generates a live, itemised PDF quote that can be sent by email, WhatsApp, or branded PDF — all from a single dashboard.

Most businesses we work with reduce quote response time from several hours or days to under one minute. The AI Smart Intake feature turns a 10-minute typing job into about 10 seconds, and the live PDF builder recalculates pricing instantly as you adjust crew size, extras, or rates.

Any quote-heavy service business: removals and man-and-van firms, tradespeople (plumbers, electricians, builders), cleaning companies, event and hire businesses, consultancies, vehicle rental firms, and more. If you currently quote by phone, email, or clipboard, a custom platform will save time and win more jobs.

Yes. Every quotation platform we build is fully branded with your logo, colours, fonts, and tone of voice. The public quote form lives on your domain, and the PDF quotes look like professional documents from your business.

Yes. The public-facing online quote form lets customers enter their details and receive an indicative price on-screen immediately. They can submit the enquiry and receive a full itemised quote shortly after — no phone call required.

When an enquiry arrives by email, WhatsApp, or even as a screenshot, you simply paste it into the Smart Intake panel. The platform's AI reads the message, extracts customer details, addresses, dates, items, crew size, estimated hours, and mileage, then auto-fills every field. You review and confirm before sending.

A focused single-service quotation platform with AI Smart Intake and branded PDF delivery typically starts from £4,000. More complex multi-service platforms with CRM integration, calendar booking, and payment collection usually fall in the £8,000–£15,000 range. Every project is fixed-fee with the price agreed in writing before any work begins.

A focused quotation platform for a single service takes four to six weeks from kickoff to go-live. More complex builds with CRM integration, calendar booking, or multi-service pricing typically take six to ten weeks.

Yes. Every platform includes an admin Setup page where you can adjust hourly rates, crew sizes, call-out fees, mileage allowances, optional extras, and disposal charges. Changes take effect immediately across every new quote.

Absolutely. You own 100% of the source code, the designs, and all customer and quote data. There is no vendor lock-in. The platform is built on standard technologies (React/Next.js and Supabase) so any developer can maintain or extend it in the future.